Privacy notice

1. Who we are

SCOPE Anaesthesia ("SCOPE", "we", "us") is an independent medical-education organisation. For the purposes of UK data-protection law, the data controller is [legal entity / responsible person] and our data-protection contact is [Privacy Contact].

2. What information we collect

We collect only the information we need to run our events and respond to you:

• Contact details — name, email address and mobile number.
• Professional details — grade, training stage, region and, for faculty, GMC number and preferred station roles.
• Registration details — exam attempts, attendance preferences, dietary preferences and any accessibility requests you choose to share.
• Enquiry and lead details — the content of messages you send and your future-course interests.
• Technical data — limited, privacy-conscious analytics and security logs.

We do not ask for unnecessary sensitive or medical data, and we never store payment-card details on this website.

3. How we use your information

• To manage event registrations and faculty applications.
• To confirm places, send event details and respond to enquiries.
• To send you future-course updates where you have asked us to.
• To keep the website secure and improve our events.

Our lawful bases are expected to include performance of a task you have asked us to carry out, our legitimate interests in running SCOPE, and your consent for optional marketing. [Confirm lawful bases with adviser].

4. Operational vs marketing consent

We keep these two purposes separate and never pre-tick consent boxes:

Operational communications

When you register or enquire, we contact you about that specific registration, application or enquiry — for example acknowledgements, confirmations, event details and important updates. These are necessary to provide what you have requested.

Marketing communications

We only send future-course updates and other marketing if you have given separate, optional, opt-in consent. You can withdraw this at any time using the unsubscribe link in any message or by contacting us — without affecting your event registration.

5. Cookies

We aim to use as few cookies as possible. Strictly necessary cookies keep the site secure and working. We only set non-essential or analytics cookies where you have agreed, and we use a privacy-conscious analytics approach. [Confirm cookie inventory and whether a cookie banner is required once analytics is finalised].

6. Sharing & where your data is held

We do not sell your data. We share it only with service providers who help us operate SCOPE — such as our hosting and email providers — under appropriate agreements. Data is stored on our infrastructure provider's platform. [Confirm sub-processors, hosting region and any international transfer safeguards].

7. How long we keep your data

We keep registration and application records only as long as necessary for the event and our legitimate administrative and legal needs, then delete or anonymise them. [Confirm retention periods for candidates, faculty, enquiries and marketing leads].

8. Your rights

Under UK data-protection law you have the right to access, correct, delete, restrict or object to the processing of your information, and to data portability where applicable. To exercise any of these, contact us using the details below. You also have the right to complain to the Information Commissioner's Office (ICO).

9. Contact & complaints

For any privacy question or request, contact [Privacy Contact] at [Contact Email], or write to [Organisation / correspondence address]. If you are not satisfied with our response, you can contact the ICO at ico.org.uk.